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Marines

Employee Relations
The official logo for the Human Resources and Organizational Management Branch (ARH).
Voluntary Leave Transfer Program (VLTP)

The Voluntary Leave Transfer Program (VLTP) is a program that allows employees to transfer annual leave to another employee who is experiencing a medical emergency and who will face a loss of pay of at least 24 hours because of the emergency. The employee who is the leave recipient may use the transferred annual leave to cover absences from duty resulting from the medical emergency.

If you have any questions that are not otherwise address below or simply have questions as either a leave recipient or donor, click here to send an e-mail to our VLTP mailbox.
Information for Leave Recipients
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 I AM FACING MAJOR SURGERY AND EXPECT TO BE OUT OF WORK FOR 8 TO 12 WEEKS. I HAVE 2 WEEKS OF ANNUAL LEAVE AND 3 WEEKS OF SICK LEAVE. AM I ELIGIBLE TO BE A LEAVE RECIPIENT?
Yes. As long as you are facing a loss of pay for at least 24 hours due to the medical emergency, you are eligible for the VLTP.
 DO I HAVE TO WAIT UNTIL I ACTUALLY EXHAUST MY ANNUAL AND SICK LEAVE BEFORE SUBMITTING MY APPLICATION TO BECOME A LEAVE RECIPIENT?
No, you may submit it as soon as you are aware you are facing a loss of pay of at least 24 hours due to the medical emergency.
 MAY I BECOME A LEAVE RECIPIENT UNDER THE VLTP IF THE MEDICAL EMERGENCY INVOLVES A FAMILY MEMBER?

Yes. You may receive donated leave when you are experiencing e medical emergency involving a family member, defined as:

  • a. Spouse, and parents thereof;
  • b. Sons and daughters, and spouses thereof;
  • c. Parents, and spouses thereof;
  • d. Brothers and sisters, and spouses thereof;
  • e. Grandparents and grandchildren, and spouses thereof;
  • f.  Domestic partner and parents thereof, including domestic partners of any individual in b. through e. of this definition; and
  • g. Any individual related by blood or affinity whose close association with the employee is the equivalent of a family relationship
 DO I HAVE TO EXHAUST ALL MY OWN LEAVE BEFORE I CAN USE DONATED LEAVE?
Yes. You must have a zero leave balance of both sick and annual leave in order to use donated leave. The only exception is when you are using donated leave to care for a family member. In that case, you must exhaust your annual leave and the maximum amount of sick leave you are entitled to use, and have available, to care for a family member (i.e., 12 weeks). After exhausting the maximum amount of sick leave you are entitled to use, you may still have sick leave remaining which will not affect your eligibility to receive donated leave.
 WHAT DO I NEED TO DO TO BECOME A LEAVE RECIPIENT?
You must submit OPM Form 630 (Application to Become a Leave Recipient) through your supervisor to the Human Resources and Organizational Management Branch. You will be required to support your application with medical documentation and you will also be required to submit a copy of your most recent leave and earnings statement.
 HOW WILL LEAVE DONATIONS BE SOLICITED FOR ME?
HROM will solicit donations for you from its serviced population via e-mail and other published notices.
 WHAT INFORMATION WILL BE INCLUDED IN THE SOLICITATION?
Your name and organization will be included, along with a brief description of the medical emergency, unless you state on your application that you do not want a description of the medical emergency included.
 I HAVE FRIENDS AND FAMILY WHO WORK FOR ANOTHER FEDERAL AGENCY WHO WANT TO DONATE LEAVE TO ME. CAN THEY DO THIS?
Yes. They will be required to submit form OPM Form 630B.
 I WAS APPROVED AS A LEAVE RECIPIENT TO TAKE CARE OF MY FATHER AFTER MAJOR SURGERY. THIS MEDICAL EMERGENCY HAS ENDED AND I STILL HAVE 150 HOURS OF DONATED LEAVE LEFT TO USE. I AM NOW FACING SURGERY. MAY I USE THE DONATED LEAVE FOR MY OWN SURGERY?
No. Donated leave may only be used for the specific emergency approved in the application. In this case, the unused donated leave will be returned to the leave donors. You may submit a new application to become a leave recipient for the new emergency.
 IS THERE A LIMIT ON THE AMOUNT OF DONATED LEAVE I CAN RECEIVE?
No, there is no limit.
 I HAVE USED DONATED LEAVE TO CARE FOR A FAMILY MEMBER WHO JUST DIED. MAY I USE DONATED LEAVE TO TAKE CARE OF THE FUNERAL AND ESTATE ISSUES RESULTING FROM THE FAMILY MEMBER’S DEATH?
Yes, you may use donated leave to make arrangements for and attend the funeral and to deal with estate issues directly related to the death of the family member.
 MAY I USE DONATED LEAVE TO COVER PERIODS OF LEAVE WITHOUT PAY I HAVE TAKEN?
Yes, as long as your leave without pay absences were because of the medical emergency covered by the leave transfer application.
 MAY I USE DONATED LEAVE TO LIQUIDATE ADVANCED LEAVE I USED DUE TO MY MEDICAL EMERGENCY?
Yes, as long as the advanced leave was used for the medical emergency covered by the leave transfer application.
 WHAT SHOULD I DO WHEN THE MEDICAL EMERGENCY ENDS?
You should notify the HROM of when the medical emergency ends. You will be removed from the VLTP at the end of the pay period following your notification.
 IF THE MEDICAL EMERGENCY ENDS AND I STILL HAVE DONATED LEAVE AVAILABLE TO USE, MAY I TRANSFER THE DONATED LEAVE TO ANOTHER LEAVE RECIPIENT?
No. The unused donated leave will be returned to the leave donors.
 MAY MY SUPERVISOR REQUIRE ME TO PROVIDE DOCUMENTATION FOR MY ABSENCES USING DONATED LEAVE?
Yes, your supervisor may require you to submit acceptable medical documentation in the same manner and to the same extent as for any request for leave due to medical reasons.
 AS A LEAVE RECIPIENT, MAY I TRANSFER DONATED LEAVE HOURS IF I AM GOING TO WORK FOR ANOTHER FEDERAL AGENCY?
Yes, an employee may transfer donated leave hours when transferring to another Federal agency, without a break in service, by having the agency from which he/she is transferring complete form OPM 630C.

Information for Leave Donors
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 WHAT DO I NEED TO DO TO DONATE LEAVE TO A COWORKER WHO HAS BEEN APPROVED AS A LEAVE RECIPIENT?
You will need to complete the OPM Form 630A and send it to the Human Resources Office along with a copy of your most recent leaving and earnings statement.
 MY SUPERVISOR IS AN APPROVED LEAVE RECIPIENT. MAY I DONATE LEAVE TO HIM?
No. You may not donate leave to your immediate supervisor.
 WHAT TYPE OF LEAVE MAY I DONATE?
You may only donate annual leave. You may not donate sick leave.
 IS THERE A LIMIT ON THE AMOUNT OF LEAVE I CAN DONATE?
Yes, you may not donate more than ½ of the amount of leave you are projected to earn in a leave year or, if you have “use or lose” leave, the number of hours remaining in the leave year that you are scheduled to work, whichever is less.
 WHAT HAPPENS IF THE LEAVE I DONATE IS NOT USED?
Unused donated leave will be returned to the leave donors on a prorated basis.
 MAY I DONATE LEAVE TO A FRIEND WHO WORKS IN A DIFFERENT AGENCY?
Yes, you may. You will complete OPM form 630B and sent it to the point of contact at your friend’s agency.
VLTP Forms
Forms  References  Links 
OPM 630: Application to Become a Leave Recipient Under the Voluntary Leave Transfer Program  5 U.S.C 6331-6340 

VLTP FACT SHEET:

http://www.opm.gov/oca/leave/HTML/VLtP.asp
OPM 630A: Request to Donate Annual Leave to Leave Recipient Under the Voluntary Leave Transfer Program (Within Agency) 5 C.F.R 630, Subpart I 

VLTP REGULATIONS:

http://www.opm.gov/oca/leave/HTML/vltpregs.htm
OPM 630B: Request to Donate Annual Leave to Leave Recipient Under the Voluntary Leave Transfer Program (Outside Agency)     
OPM 630C: Transfer of Leave Records for Leave Recipients Covered by the Voluntary Leave Transfer Program     
Voluntary Leave Transfer Program

 

 

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